There is something thrilling about dropping everything for a few days and escaping. Sometimes spontaneous trips are the best trips. As with everything though, these last-minute adventures typically come at a cost. Now I know what some of you are thinking. “But sometimes you can get great last-minute deals!” That’s true & last-minute deals can be fantastic, but more often than not, there will be some aspect of your trip that will be more expensive because you waited until the last minute. For example, maybe you got a super cheap cruise last minute, but then your airfare was super expensive. Or maybe you got a great deal on airfare, but hotels are limited due to the short notice, so their prices are higher. Plus, everything has to be paid for upfront. When you wait to book last minute, you have to be prepared to pay for everything at once. Most people’s budgets need a bit more advance notice to be able to accommodate a trip. Fortunately, quite a few aspects of the travel industry allow for payment to be made over time.
As outlined in our blog post, “Help Us, Help You,” the first thing anyone should do before making travel plans is to decide on a budget. I feel this is true for any kind of trip, whether it be spontaneous or planned well in advance. The world is amazing, but you’ll enjoy it more if you don’t have a mountain of debt to come home to. Budgeting & planning in advance can give you the flexibility to save up & pay for your trip over time so you don’t accrue unnecessary debt due to your travels.
Once you have determined your budget, I recommend working with a Travel Agent to help plan your trip. This is for a few reasons (see our blog post “Why Use a Travel Agent”), but a few of the most notable reasons is their ability to help you stay within your budget & to bundle the various pieces to your travel together into a package. Though not the only way to pay for a trip over time, having your travel agent put together a package for you will often give you more flexibility in terms of when you can pay.
For example, let’s say you’re traveling to the Disneyland or Walt Disney World Resort. If you were to buy a hotel or condo off Disney property & bought your theme park tickets separately, you would have to pay outright for those theme park tickets and maybe your lodgings too. If you haven’t been to a Disney park recently, tickets are a large bulk of the cost for that type of vacation and if you buy them separately, they have to be paid in full up-front & they are non-refundable. However, if you plan in advance & bundle your package to include both hotel & tickets on property or at a Good Neighbor hotel, then you could simply pay $200 down when you book & then the rest isn’t due until 30 days before you travel. Up until that 30-days before, you can change or cancel your reservation at no cost to you. This allows you much more freedom than if you purchased them separately. Additionally, as a package you are more than welcome to make partial payments over time, or if you’d rather keep your money accruing in the bank, you can wait until that due date 30 days before to make your final payment. This allows you significantly more time to save your money & spread out the cost of your vacation over several months.
Much like stand-alone tickets, airfare is also notorious for having to be paid for up-front & it is most often non-refundable. If you plan your trip in advance, it allows for large required purchases like airfare to not be such a burden. Maybe you’ve booked your hotel/tickets a year in advance, and have been saving up or making payments over time, but you wait to purchase airfare until three or four months in advance of your trip. Being able to spread out the payments for the other aspects of your package allow you to be able to pay for that airfare when it comes up without any budgetary constraints.
What you may not realize is that occasionally, your travel agent can package your airfare in with other aspects of your trip. This means that your airfare would follow the same rules as your package does. For example, if you were to book a Disney Cruise, you would be required to put 20% down up front & final payment is due 90-120 days before you travel. If you chose to book airfare as a package with your cruise & you select a flexible fare, that airfare gets bundled into your cruise package price as a whole. You would simply pay the 20% of the package price & then pay the remainder when final payment is due or in partial payments over time. Again, allowing for better budgeting in advance.
Besides being able to spread out paying for your trip, booking in advance will most often get you the best deal. There are last-minute deals that are worthwhile, but as previously mentioned, you’ll typically get hit with a larger than average bill in some other aspect of your trip. In general, the longer you wait to book, the more you will pay. For example, Disney is notorious for increasing their ticket prices in either late January or early February every year, but sometimes they do it multiple times per year. If you plan in advance, your ticket prices, or cruise fare, or nightly hotel price, gets locked in, ultimately saving you money than if you waited to book your trip last minute. Plus! If you use a travel agent & a deal does come up, they can often get it applied to your existing reservation. Just one more reason to use them!
Overall, making a budget, planning in advance, & taking advantage of what a travel agent can offer can really help you to spread the cost of you trip out over time. This can make a big difference to your everyday finances so that your trip really is a vacation & not a means to more debt. If you’re feeling unsure, ask your travel agent for help! They want to make sure you stay within your budget & have the best time possible. Paying over time can alleviate a lot of stress on you & your budget, so recognize it is an option. Plan in advance & take advantage!
We would be happy to help you along your way. Please visit our website to request a quote: http://woodbreyfamilytravel.com/getaquote.php
Travel agents are pretty fantastic people (if I do say so myself). If you need a refresher on why, check out our blog about “Why Use a Travel Agent.” That being said, there is one thing we can’t do: read minds. I ordered that crystal ball, but it must have gotten lost in the mail. Consequently, in order to help you plan your dream vacation, we need a little bit of help from you first.
Let me illustrate what I mean. It is not uncommon for us to receive emails like this, “Hey! Me and my family want to take a cruise in October. What can you do for us?” That’s it. That’s all the information we are given, and although we appreciate that you are thinking of using us, it creates a bit of a problem. Namely, we don’t know your budget, details of your family or expectations. For this specific example, there are literally hundreds of cruise options each month that will completely change depending on your personal circumstances. Consequently, we felt it would be useful to our guests to learn more about what they need to think about in advance of reaching out to your travel agent. Trust me. It will save both you & us a lot of time.
CREATE A BUDGET
The absolute most important thing you can do as you start thinking about a vacation is to establish a budget. I remember as a kid, my parents worked really hard, but we didn’t always have a lot of excess money for trips. So, they would look at their budget and say, “Okay, how far can we get with how much money we have?” Some of our best trips were the simplest, and our family never went into debt for vacation. You may have a different philosophy as you plan your budgets, but regardless, it is VERY important that you establish what you are willing & able to spend upfront.
As a travel agent, this helps us because we will only present you with options that fit within your budget. There are fantastic places to stay and things to do at EVERY price point. Our job is to find what works for you & your family & we are happy to do that.
As you create your budget, we recommend considering at least these five basic categories:
- Lodging (Telling us what you’re willing to pay nightly helps a lot!)
- Attraction Tickets
- Transportation (Airfare, Rental Car, Trains, Taxis/Rideshares, etc.)
- Incidentals/Spending Money
Keep in mind, you don’t necessarily have to have all the money in the bank when you book your trip. Depending on how far out you are planning, you may have the option to put a deposit down when you book your trip & then the remainder is due a few weeks before you travel. A lot of families use this option to pay incrementally and/or save up for that final payment while still booking in advance & getting what they want. This may help you spread the financial burden of your trip out over several months, or even a year or more. Regardless, you still need to budget in advance and be prepared for what you can legitimately come up with in the timeframe you have & then share that with your travel agent.
WHEN ARE YOU GOING & WHO IS GOING WITH YOU?
This seems like such a simple thing – but we all know it’s not. Work schedules, health issues, personal budgets, etc. can really make a difference on when you go on vacation & with whom. However, it is in your best interest to try & nail this down as best you can before you request a quote.
As a travel agent, we want to give you accurate information, but prices vary widely depending on when you go & who you go with. For example, ticket prices change based on if someone is a child or an adult. Additionally, a lot of hotels charge extra if there is a third or fourth adult in the room. Plus, hotels & attraction ticket prices can vary day by day, so even shifting a trip by just a few days can make a difference in the price you pay. Now to be fair, you may have some flexibility in the dates you’re looking at, and you just want to go when it’s the least expensive. That’s totally fine! However, if you can narrow it down to a specific few weeks prior to requesting a quote, that would go a long way in helping us get you accurate information.
IDENTIFY YOUR NEEDS & WANTS
We’ve all been there. It’s the age-old question: “Do I need this or do I just want this?” As with most things in life, it is good to identify your needs & wants when you travel & to communicate those to your agent. For example, perhaps someone in your party uses a wheelchair & NEEDS an accessible hotel room – tell us up front so we can make sure that happens & we are only quoting you rooms that meet your needs. Or perhaps one of your friends NEEDS to have their own bed, so even though there are only four of you, you need three beds – tell us so we can quote you only for the rooms that meet your needs. Other needs/wants that you may want to consider may include things like: hotel type, breakfast availability, free parking, distance to attractions, pools, types of views, etc. Please tell us your expectations up front so we have the chance to meet them.
That being said, we are all familiar with the phrase “Managing expectations.” That is our job too. As previously mentioned, our mind-reading abilities haven’t come in yet, so if something is important to you, tell us! We will do our best to find what meets your requirements while still fitting within your budget. But notice that I previously mentioned that there is a difference between needs & wants. Please keep in mind that depending on your budget, you may have to determine what is a need verses a want & then be a little flexible in that regard. For example, an accessible room may be an absolute need, but the only place that has an accessible room doesn’t have the free parking you wanted. What are you willing to compromise on? Do you have any flexibility in your budget to get what you want? These are the types of questions you need to ask yourself in advance & then tell your travel agent up front. We will do our best to give you everything you need & want, but we also respect your budget enough to recognize sometimes compromises need to be made. If they are articulated in advance, it makes the process easier for everyone.
USE THE GET A QUOTE FORM
At Woodbrey Family Travel, we have built a “Get a Quote” form that you can access on our website. We highly recommend using this form when making requests. We have designed it so that it asks a lot of the questions we need answered prior to getting you an accurate quote. Additionally, we’ve left space for you to leave comments & tell us anything extra we need to know, like budgetary constraints or your needs & wants. We hope you can recognize how thinking about these things in advance & communicating them to your travel agent up front will help everyone involved. We look forward to working with you & appreciate that you would consider how you can help us, help you!
With this offer, Florida Residents can enjoy great rates on rooms at select Disney Resort hotels for stays most nights July 9 through September 30, 2020—including savings of up to 35% for September dates.
Guests can take advantage of this offer and get ready to return to the most magical place on Earth! There’s still so much to explore and enjoy when guests stay at a Disney Resort hotel at Walt Disney World Resort. Plus, there are new measures in place to promote the health and well-being of Guests and Cast Members.
Book through September 30, 2020.
This offer is valid for the Disney Resort hotels listed below. View the chart to explore savings within each Resort Category.
The number of rooms allocated for this offer is limited. Savings based on the non-discounted price a non-Florida resident pays for the same room. Length of stay requirements may apply. See Important Details.
- Additional per-adult charges may apply if more than 2 adults per room at Disney Value, Moderate and Deluxe Resorts and Studios at Disney Deluxe Villa Resorts.
- Cannot be combined with any other discount or promotion.
- Advance reservations required.
- Offer excludes the following room types: 3-bedroom villas, campsites, The Villas at Disney’s Grand Floridian Resort & Spa, Cabins at Copper Creek Villas & Cabins at Disney’s Wilderness Lodge and Bungalows at Disney’s Polynesian Villas & Bungalows.
- Proof of Florida residency required at check-in.
- Valid admission and a park reservation are required to enjoy theme parks and special events and are not included in this offer.
Contact us for more information and to book your next Disney Adventure!
Woodbrey Family Travel
Creating Dream Vacations
Disney’s Animal is welcoming a new land known as “Pandora – The World of AVATAR”. For the last several years, Disney has been working on this land and it is expected to open the summer of 2017!
When traveling to this new land guests will be immersed in adventure and wonder with the following experiences:
- Satu’li Canteen – The main restaurant in Pandora – The World of AVATAR that will feature Na’vi art and cultural items
- Windtraders – The merchandise location where travelers can find Na’vi cultural items, toys, science kits and more
- Pongu Pongu – A special drink location with a design that is a eclectic as its Expat owner
- AVATAR Flight of Passage – Excursions that offer the jaw-dropping experience of riding on a Banshee over the world of Pandora
- Na’vi River Journey – A family-friendly experience that will send guests down a sacred river hidden within a bioluminescent rainforest