There is something thrilling about dropping everything for a few days and escaping. Sometimes spontaneous trips are the best trips. As with everything though, these last-minute adventures typically come at a cost. Now I know what some of you are thinking. “But sometimes you can get great last-minute deals!” That’s true & last-minute deals can be fantastic, but more often than not, there will be some aspect of your trip that will be more expensive because you waited until the last minute. For example, maybe you got a super cheap cruise last minute, but then your airfare was super expensive. Or maybe you got a great deal on airfare, but hotels are limited due to the short notice, so their prices are higher. Plus, everything has to be paid for upfront. When you wait to book last minute, you have to be prepared to pay for everything at once. Most people’s budgets need a bit more advance notice to be able to accommodate a trip. Fortunately, quite a few aspects of the travel industry allow for payment to be made over time.
As outlined in our blog post, “Help Us, Help You,” the first thing anyone should do before making travel plans is to decide on a budget. I feel this is true for any kind of trip, whether it be spontaneous or planned well in advance. The world is amazing, but you’ll enjoy it more if you don’t have a mountain of debt to come home to. Budgeting & planning in advance can give you the flexibility to save up & pay for your trip over time so you don’t accrue unnecessary debt due to your travels.
Once you have determined your budget, I recommend working with a Travel Agent to help plan your trip. This is for a few reasons (see our blog post “Why Use a Travel Agent”), but a few of the most notable reasons is their ability to help you stay within your budget & to bundle the various pieces to your travel together into a package. Though not the only way to pay for a trip over time, having your travel agent put together a package for you will often give you more flexibility in terms of when you can pay.
For example, let’s say you’re traveling to the Disneyland or Walt Disney World Resort. If you were to buy a hotel or condo off Disney property & bought your theme park tickets separately, you would have to pay outright for those theme park tickets and maybe your lodgings too. If you haven’t been to a Disney park recently, tickets are a large bulk of the cost for that type of vacation and if you buy them separately, they have to be paid in full up-front & they are non-refundable. However, if you plan in advance & bundle your package to include both hotel & tickets on property or at a Good Neighbor hotel, then you could simply pay $200 down when you book & then the rest isn’t due until 30 days before you travel. Up until that 30-days before, you can change or cancel your reservation at no cost to you. This allows you much more freedom than if you purchased them separately. Additionally, as a package you are more than welcome to make partial payments over time, or if you’d rather keep your money accruing in the bank, you can wait until that due date 30 days before to make your final payment. This allows you significantly more time to save your money & spread out the cost of your vacation over several months.
Much like stand-alone tickets, airfare is also notorious for having to be paid for up-front & it is most often non-refundable. If you plan your trip in advance, it allows for large required purchases like airfare to not be such a burden. Maybe you’ve booked your hotel/tickets a year in advance, and have been saving up or making payments over time, but you wait to purchase airfare until three or four months in advance of your trip. Being able to spread out the payments for the other aspects of your package allow you to be able to pay for that airfare when it comes up without any budgetary constraints.
What you may not realize is that occasionally, your travel agent can package your airfare in with other aspects of your trip. This means that your airfare would follow the same rules as your package does. For example, if you were to book a Disney Cruise, you would be required to put 20% down up front & final payment is due 90-120 days before you travel. If you chose to book airfare as a package with your cruise & you select a flexible fare, that airfare gets bundled into your cruise package price as a whole. You would simply pay the 20% of the package price & then pay the remainder when final payment is due or in partial payments over time. Again, allowing for better budgeting in advance.
Besides being able to spread out paying for your trip, booking in advance will most often get you the best deal. There are last-minute deals that are worthwhile, but as previously mentioned, you’ll typically get hit with a larger than average bill in some other aspect of your trip. In general, the longer you wait to book, the more you will pay. For example, Disney is notorious for increasing their ticket prices in either late January or early February every year, but sometimes they do it multiple times per year. If you plan in advance, your ticket prices, or cruise fare, or nightly hotel price, gets locked in, ultimately saving you money than if you waited to book your trip last minute. Plus! If you use a travel agent & a deal does come up, they can often get it applied to your existing reservation. Just one more reason to use them!
Overall, making a budget, planning in advance, & taking advantage of what a travel agent can offer can really help you to spread the cost of you trip out over time. This can make a big difference to your everyday finances so that your trip really is a vacation & not a means to more debt. If you’re feeling unsure, ask your travel agent for help! They want to make sure you stay within your budget & have the best time possible. Paying over time can alleviate a lot of stress on you & your budget, so recognize it is an option. Plan in advance & take advantage!
We would be happy to help you along your way. Please visit our website to request a quote: http://woodbreyfamilytravel.com/getaquote.php
Deciding who to travel with can make the difference between a great trip & an, um…okay trip. There are a few people we have traveled with in the past that we will never travel with again. We are lucky that we still have decent relationships with those people in general, but there is no way we will be traveling with them again. Nope, never. However, what do you do when grandma decides to pay for everyone to go to Disneyland? Or one of your best friends puts together a girl’s weekend? What do you do even in smaller groups of people you like and choose to travel with, but who all have their own opinions?
While traveling is always a choice, sometimes we are put into situations where we feel an obligation to go, but you know it’s not going to be ideal with the group of people you’re going with. It could be because you don’t get along, it could be because one person can’t ever get out of bed on time, or it could be there are just so many of you, moving everyone takes forever. So how do you navigate these situations & still have a great vacation, plus make sure your relationships are still intact when you come home? It’s a hard question whose answer is as unique as the groups traveling together. However, in my experience, I’ve recognized a few helpful tips to help navigating traveling with a group.
First, set expectations beforehand. Whatever the expectations are, make sure people know in advance. Everyone has some idea in their head about how they would like their vacation to look and when you’re traveling with a group, I can almost guarantee that differing ideas are the norm, not the exception. If those ideas are not acknowledged in advance, it can lead to hard feelings very quickly while on the trip itself. There is nothing worse than showing up and thinking things are going to go one way just to have someone tell you your ideas are completely wrong & things will be done the complete opposite way. Not setting expectations beforehand is just asking for people to be offended which sets a dark tone for the trip from the beginning.
To set those expectations, I recommend meeting together beforehand (whether in person or video chat). Do not just text or email, but actually get together and talk. Body language & tone of voice are very telling. Maybe over text I can fool you into thinking I’d love to go to that famous sushi restaurant because I’m afraid to tell you no, but when you look in my face, and can tell I’m uncomfortable when we are actually talking about it, maybe I can find my courage to admit that I hate seafood. You may still choose to go to that famous sushi restaurant, but at least I can go find something that I like better, and it’s no surprise to you, keeping us both happy. Legitimately talking with each other allows everyone to voice what their vision for the trip is and knowing beforehand what to expect from the others in your group, can save a lot of hurt feelings & arguments later. Don’t get me wrong, that’s not to say everyone will agree (more on how to navigate that next), but at least you’ve all had the chance to get an idea of what the other people you’re traveling with are thinking. Please remember to keep it civil! This discussion will set the tone for the entire vacation. The idea isn’t to convert everyone to your way of thinking, it’s to help everyone get an idea of what to expect from each other. Different ideas are a good thing, so be open to what others have to say and don’t get offended if it doesn’t match what you want. You never know when someone will have the one great idea that makes the trip.
Okay, you’ve gotten together to set expectations. What specifically do you talk about? Besides the obvious logistics of a trip (hotel, transportation, etc.), I believe it’s important to somewhat establish what your daily routine will look like while on vacation. The best piece of advice I can give a group traveling together is to recognize from the beginning that YOU DO NOT HAVE TO DO EVERYTHING TOGETHER. One more time for the people not paying attention: YOU DO NOT HAVE TO DO EVERYTHING TOGETHER. You heard me. You do not have to spend every waking moment together. This is probably the biggest mistake I see groups traveling together make. They feel like if the trip is with everyone, they have to spend the entire trip together. To that I say, what about your sister who has to stop in every gift shop? What about Grandpa who has to have a full sit-down breakfast every day? What about your cousin who has two kids under the age of five who need a nap & to go to bed early? What about YOU and what you want? Every individual has their own needs & wants that may not exactly match up with each other. That’s OKAY! Stop trying to force everyone to do the same thing! Instead, do what makes you happy. It’s vacation! You’re supposed to escape regular life for a bit, relax, experience someplace new & have a great time. Sometimes, trying to move an entire group along is just painful and not fun for anyone, so do not force people to do everything together. If it is important to spend at least a little bit of time together (which is reasonable since you did go on vacation with each other), I have a few suggestions.
Designate one activity per day as something you will do together. For example, maybe everyone gets together for dinner. It gives you the chance to spend your day how you choose, your sister goes shopping, Grandpa takes a long breakfast, you visit the museum you’ve been dying to, but then you all make a point to come back together to share experiences & enjoy each other’s company. You set a time & place & the expectation that everyone will be there. This is an easy way to give people the freedom they need, but also to have time together in a pleasant circumstance.
If you need or want more time together than one activity per day, then I suggest doing your research beforehand about what is available to do in your destination (see our blog post “Planning Never Hurt Anyone”). Once you have a good idea, let each person or family unit pick ONE thing they absolutely have to do & make sure everyone gets the chance to do their one thing. This helps everyone to feel important & satisfied. This is good advice for even small groups traveling together & my husband and I often do it with my parents & our friends. For example, when we went to London with my parents, we each picked one thing we had to do. I wanted to visit the Tower of London, my mom wanted to take an excursion out to Stonehenge, my dad wanted to see The Phantom of the Opera. They are all very different things, but we all enjoyed them & everyone felt like they had contributed to what ended up being one of our favorite trips ever. Oftentimes, what one person wants to do will overlap with the wants of someone else, so even if you only get to pick one thing, often you get to do lots of awesome stuff and maybe even a few great things you wouldn’t have found on your own.
The key to this plan though, is to make sure you don’t whine & complain when it’s not your turn. If your sister chose to go shopping as her one thing, make the most of that time with her doing what she loves. If Grandpa chose breakfast at a famous local restaurant, enjoy the experience & time with him. This will allow you to see & do things you may not have elected to do yourself, but it doesn’t mean they aren’t worth doing. Everyone is empowered to make a choice & everyone supports each other in that choice. However, if you can’t be a good sport about it, don’t do this. Go back to picking one thing each day that the group does together, and just do what makes you happy the rest of the time.
Traveling with a group can be a difficult experience, but it can also be very rewarding as you build positive relationships and create new memories together in a new place. Open the lines of communication with everyone early & recognize it’s okay if you don’t do everything together. In fact, it’s often a better idea than trying force everyone to spend every minute together. If you need help, we are always here. We would be happy to help you navigate traveling with a group. It is a different experience for sure! Visit our website to get started: http://woodbreyfamilytravel.com/getaquote.php
Travel agents are pretty fantastic people (if I do say so myself). If you need a refresher on why, check out our blog about “Why Use a Travel Agent.” That being said, there is one thing we can’t do: read minds. I ordered that crystal ball, but it must have gotten lost in the mail. Consequently, in order to help you plan your dream vacation, we need a little bit of help from you first.
Let me illustrate what I mean. It is not uncommon for us to receive emails like this, “Hey! Me and my family want to take a cruise in October. What can you do for us?” That’s it. That’s all the information we are given, and although we appreciate that you are thinking of using us, it creates a bit of a problem. Namely, we don’t know your budget, details of your family or expectations. For this specific example, there are literally hundreds of cruise options each month that will completely change depending on your personal circumstances. Consequently, we felt it would be useful to our guests to learn more about what they need to think about in advance of reaching out to your travel agent. Trust me. It will save both you & us a lot of time.
CREATE A BUDGET
The absolute most important thing you can do as you start thinking about a vacation is to establish a budget. I remember as a kid, my parents worked really hard, but we didn’t always have a lot of excess money for trips. So, they would look at their budget and say, “Okay, how far can we get with how much money we have?” Some of our best trips were the simplest, and our family never went into debt for vacation. You may have a different philosophy as you plan your budgets, but regardless, it is VERY important that you establish what you are willing & able to spend upfront.
As a travel agent, this helps us because we will only present you with options that fit within your budget. There are fantastic places to stay and things to do at EVERY price point. Our job is to find what works for you & your family & we are happy to do that.
As you create your budget, we recommend considering at least these five basic categories:
- Lodging (Telling us what you’re willing to pay nightly helps a lot!)
- Attraction Tickets
- Transportation (Airfare, Rental Car, Trains, Taxis/Rideshares, etc.)
- Incidentals/Spending Money
Keep in mind, you don’t necessarily have to have all the money in the bank when you book your trip. Depending on how far out you are planning, you may have the option to put a deposit down when you book your trip & then the remainder is due a few weeks before you travel. A lot of families use this option to pay incrementally and/or save up for that final payment while still booking in advance & getting what they want. This may help you spread the financial burden of your trip out over several months, or even a year or more. Regardless, you still need to budget in advance and be prepared for what you can legitimately come up with in the timeframe you have & then share that with your travel agent.
WHEN ARE YOU GOING & WHO IS GOING WITH YOU?
This seems like such a simple thing – but we all know it’s not. Work schedules, health issues, personal budgets, etc. can really make a difference on when you go on vacation & with whom. However, it is in your best interest to try & nail this down as best you can before you request a quote.
As a travel agent, we want to give you accurate information, but prices vary widely depending on when you go & who you go with. For example, ticket prices change based on if someone is a child or an adult. Additionally, a lot of hotels charge extra if there is a third or fourth adult in the room. Plus, hotels & attraction ticket prices can vary day by day, so even shifting a trip by just a few days can make a difference in the price you pay. Now to be fair, you may have some flexibility in the dates you’re looking at, and you just want to go when it’s the least expensive. That’s totally fine! However, if you can narrow it down to a specific few weeks prior to requesting a quote, that would go a long way in helping us get you accurate information.
IDENTIFY YOUR NEEDS & WANTS
We’ve all been there. It’s the age-old question: “Do I need this or do I just want this?” As with most things in life, it is good to identify your needs & wants when you travel & to communicate those to your agent. For example, perhaps someone in your party uses a wheelchair & NEEDS an accessible hotel room – tell us up front so we can make sure that happens & we are only quoting you rooms that meet your needs. Or perhaps one of your friends NEEDS to have their own bed, so even though there are only four of you, you need three beds – tell us so we can quote you only for the rooms that meet your needs. Other needs/wants that you may want to consider may include things like: hotel type, breakfast availability, free parking, distance to attractions, pools, types of views, etc. Please tell us your expectations up front so we have the chance to meet them.
That being said, we are all familiar with the phrase “Managing expectations.” That is our job too. As previously mentioned, our mind-reading abilities haven’t come in yet, so if something is important to you, tell us! We will do our best to find what meets your requirements while still fitting within your budget. But notice that I previously mentioned that there is a difference between needs & wants. Please keep in mind that depending on your budget, you may have to determine what is a need verses a want & then be a little flexible in that regard. For example, an accessible room may be an absolute need, but the only place that has an accessible room doesn’t have the free parking you wanted. What are you willing to compromise on? Do you have any flexibility in your budget to get what you want? These are the types of questions you need to ask yourself in advance & then tell your travel agent up front. We will do our best to give you everything you need & want, but we also respect your budget enough to recognize sometimes compromises need to be made. If they are articulated in advance, it makes the process easier for everyone.
USE THE GET A QUOTE FORM
At Woodbrey Family Travel, we have built a “Get a Quote” form that you can access on our website. We highly recommend using this form when making requests. We have designed it so that it asks a lot of the questions we need answered prior to getting you an accurate quote. Additionally, we’ve left space for you to leave comments & tell us anything extra we need to know, like budgetary constraints or your needs & wants. We hope you can recognize how thinking about these things in advance & communicating them to your travel agent up front will help everyone involved. We look forward to working with you & appreciate that you would consider how you can help us, help you!
As part of the multi-year expansion of the Disneyland® Resort, Disney is upgrading, improving and adding new parking and transportation enhancements that have been long envisioned for the resort. The centerpiece of this plan is an all-new parking structure to be built on the current Pinocchio surface parking lot next to Mickey & Friends.
This new 6,500-space structure is designed to dramatically improve parking and traffic flow throughout the resort. It is expected to significantly speed up guest arrival by providing a 60 percent increase in the number of access lanes and adding additional parking capacity on the west side of the resort.
The additional parking capacity and access lanes will streamline vehicle arrivals on the west side of the resort and eliminate backups onto city streets. In addition, the tram boarding area will be reconfigured to enhance the transportation experience for guests parking at both the new structure and Mickey & Friends.
Woodbrey Family Travel
We are excited to announce the 2017 Disneyland Resort vacation packages are now open for booking. Each package will include accommodations at one of the three Disneyland Resort hotels, or at a nearby Good Neighbor Hotels. Packages will include souvenir tickets with Magic Morning Entry, Magical Extras Savings Card, Disneyland Photo Memory, ESPN Game Card and Burger, as well as a collectible pin, lanyard and luggage tags per guest. All kids traveling will receive autograph books and pens as well.
Please contact us for additional information or to book your next Dream vacation to Disneyland.
Throughout the years, I have been lucky enough to stay in all three Disneyland Resort Hotels. If you are looking for that extra special something on your next Disneyland vacation, this is it! Below you will find a list of the many benefits of staying at a Disneyland Resort Hotel. Trust me when I say, Disneyland can get more magical than it already is, and staying at one of these hotels can make a big difference!
1. Guests have quick and easy access to the Disneyland parks and Downtown Disney – they are literally steps away!
2. Disneyland Resorts are the top rated hotels in the Anaheim area – All Disney Resorts are AAA Diamond rated.
3. Resort rooms are much nicer and more spacious than the surrounding hotels.
4. You can request a wake up call from your favorite Disney characters.
5. Step into the storytelling and magic of Disney everywhere you go – Disney touches are in your rooms, the lobby, pool area, restaurants, even in the carpet and wall paper! You will be completely immersed in the magic!
6. Get Disney’s legendary quality services and help 24 hours a day – If something goes wrong or you have questions, a Disney cast member will be right there to help. Disney has very high standards when hiring their cast members. They are polite and always willing to help. They will go the extra mile!
7. Each day guests have the opportunity to take advantage of the Early Morning Extra Hour into the parks. So, with a five day park ticket guests will be able to enter into the parks an hour before the parks open to the general public for five days. This is particularly nice for Disney’s California Adventure Park. As you may know, Radiator Springs Racers attraction is extremely popular and the line is always long. Having the extra hour in the morning not only saves you time, but within the first hour you can ride this attraction several times. We usually ride it three times during this hour. The same can be true for any of your favorite attractions at either park.
8. Resort pools are larger and are nicer than the surrounding area hotels, plus, each resort includes fun slides.
9. Each of the Disney Resorts have several activities that take place every day that the whole family can enjoy including: arts and crafts, special showings of Disney films, pool parties, computer games, and dinner at the fun-filled child activity center. You don’t get anything like this at the other hotels.
10. Use your “Key to the Magic” card (room key) to charge meals and merchandise purchases right to your room.
11. Have merchandise delivered right to your hotel with Package Express Services at no extra charge.
12. If you’re staying at Disney’s Grand Californian Hotel & Spa you have a private entrance into Disney’s California Adventure. In the afternoon, only Disney Resort guests can use this entrance.
13. When staying at one of the Disney hotels you can enjoy many of the amenities from all three hotels including the Mandara Spa at the Disney’s Grand Californian Hotel & Spa.
14. Guests have access to special tours available exclusively to Disney Resort guests (Experiences change pretty regularly. Ask the front desk when you arrive what they are during your stay).
15. Music from the fireworks and/or World of Color can be listened to in each guest room. If your room is facing the parks, you can watch the shows from your hotel.
If you are planning a trip to Disneyland, please contact me for more information and deals.
– Cody Woodbrey